The “Employees” chapter helps controlling stuff, dealing with organization tree. All the stuff dealing with the organization tree possesses an inheritance mechanism. 

All the affiliated organization tree element inherit parental settings, unless they have their own settings assigned. E.g., an employee will get the same calendar settings as of the department calendar. However, whenever an employee’s calendar undergoes personal changes (a sick leave), the department calendar will ignore this day.

“Employee” section includes the following tabs:

  • “Structure organization” tab helps to customize and manage organization structure.
  • “Sessions” tab is necessary to control employee’s sessions.
  • “Productivity” tab helps to evaluate the effectivity of applications and web sites employees use.
  • “Calendar” tab helps to manage the organization, divisions and employees production calendar.
  • “Viewer allocation” tab helps to manage a viewers list, monitoring different organization tree elements.

Switching tabs is available on the upper navigation panel in the “Employees” tab.

Organization structure

The “Organization structure” tab helps to adjust the company organization tree, including creation, changing and removing employees and divisions. 

The “Organization structure” tab lets a user see the overall information on users of every division, their sessions and the list of tracking viewers.

In this tab a user may:

  • Navigate through the organization tree
  • Choose the needed organization tree elements
  • Move organization tree elements
  • Add / remove / edit employees
  • Add / remove / edit divisions

Warning!

1) If you have an Active Directory in the organization, an employee list will load automatically on se up stage. Department division will correspond to the active directory parameters and will update upon applying changes.

2) Divisions of the kind will need to adjust employee visibility settings for the Viewers.

If an organization does not have the Active Directory structure, all the employees will attach to the default department.

Different organization tree elements

By default, an organization tree includes the following elements:

  • The whole organization – a parental section for the whole organization structure. It may include only other departments, hence no employee can be created within this section, and it can’t be deleted.
  • A default section – the first automatically created section in organization structure. It may include other sections and employees. All the new employees are added to this section, hence it can’t be deleted.
  • Section – a simple section created in organization structure. It may include other sections and employees.
  • Employee – an element in organization structure, denoting a certain supervised employee.

Managing departments

Adding a new department in the organization structure:

  • Choose a department in organization structure you need to create a new department in,
  • Type the name of a new department,

Press the “Add new department” button.

Moving department:

  • Choose a department in organization structure you need to move
  • Use a mouse cursor to drag it into another place.

Editing department name:

  • Choose a department in organization structure you need to rename,
  • Rename it

Press the “Change name” button.

Removing department:

  • Choose a department in organization structure you need to remove,
  • Press the “Remove department” button
  • Press the “Remove” button in a pop-up window.

Warning!

Removing a parental department will remove all the affiliated departments as well.

Managing employees

Adding an employee to a department:

  • Choose a department in organization structure you need to create a new employee in,
  • Type an employee’s first and last names,

Press the “Add new employee” button.

Moving an employee:

  • Choose an employee in organization structure you need to move,
  • Use a mouse cursor to drag him into another place.

Editing an employee:

  • Choose an employee in organization structure you need to edit,
  • Edit the employee’s first and last names,

Press the “Edit Employee” button.

Removing an employee:

  • Choose an employee in organization structure you need to remove,
  • Press the “Remove employee” button,
  • Press the “Remove” button in a pop-up window.

Warning!

It’s impossible to completely remove employee data. When removing an employee from the organization structure, all his sessions will move to the “Free sessions” chart in the “Sessions” tab where you may continue managing them. 

Sessions

The “Sessions” tab helps to manage the links of employees with user PC sessions.

The “Sessions” tab includes all the free user sessions, disconnected from an employee by various reasons, and designated employee sessions.

In this tab a user may:

  • Navigate through the organization tree,
  • Choose organization tree elements,
  • Navigate through the sessions list,
  • Create one new employee from various chosen sessions,
  • Create various employees from various chosen sessions,
  • Manage employee sessions,
  • Manage session activities.

Creating employees from free sessions:

The tab enables a user to create new users from free sessions.

Creating one employee from free sessions:

  • Choose a division in organization structure where you need to create an employee,
  • Choose the needed sessions in the “Free sessions” chart you need to create n employee from,
  • Press the “Add employee to department” button.

In a pop-up window, edit an employee’s first and last names if needed, correct the list of chosen sessions and press the “Create” button. Employees created from the chosen sessions will display in the organization structure.

Creating many employee from free sessions:

  • Choose a division in organization structure where you need to create an employee,
  • Choose the needed sessions in the “Free sessions” chart you need to create n employee from,
  • Press the “Add employees to department” button.

In a pop-up window, edit an employee’s first and last names if needed, correct the list of chosen sessions and press the “Create” button. Employees created from the chosen sessions will display in the organization structure.

If you have an Active Directory set up in your company, newly created employees will form automatically according to the Active Directory structure. All the other employees from user sessions will be created automatically in a department by default.

Managing employee sessions

The “Sessions” tab enables the user to manage the employee linked sessions, namely to add and remove sessions.

Adding and removing an employee’s session:

  • Choose an employee from the organization structure whose sessions list you need to edit,
  • In the “Employee sessions” chart press the “Remove session from employee” button to unlink the session from the employee.
  • In the “Free sessions” chart press the “Add session to employee” button to link it.

To manage a large number of sessions, press the “Remove all sessions from employee” or “Add all sessions to employee” buttons.

Managing sessions activity

The tab allows controlling both free and employee linked sessions.

Changing session activity:

  • Choose organization structure element
  • In the ”Free sessions” or “Employee sessions” chart press the “Disable activity” button to deactivate it,
  • In the ”Free sessions” or “Employee sessions” chart press the “Enable activity” button to activate it.

To manage a large number of session activities, press the “Enable sessions activity” or “Disable sessions activity” button.

Warning!

Disabling session activity stops any session information record.

Productivity

The “Productivity” tab helps manage employees’ programs and web sites effectiveness evaluation.

The tab contains the menu for adding effectiveness evaluation, together with the lists if individual and inherited evaluations.

Effectiveness evaluations received by a department or an employee from a superior department in organization structure are displayed in the “Inherited from…” list.

Effectiveness evaluations assigned to an employee or a department by adding evaluations are displayed in the “Individual evaluations” list.

The tab allows the user to:

  • Navigate through the organization tree,
  • Choose organization tree elements,
  • Navigate through the effectiveness evaluation list
  • Create / edit / delete effectiveness evaluations

Efficiency categories

The program provides the three following effectiveness evaluations:

  • Productive,
  • Neutral,
  • Nonproductive,

As well as the “No category” evaluation, assigned to the programs by default.

Effectiveness evaluations allow to rate the effectiveness of applications for groups of employees, enacted in a shared activity and assign individual evaluations for web sites and programs, considering every employee’s work peculiarities.

Managing effectiveness evaluations

Adding new effectiveness evaluation:

  • Choose a department or an employee in organization structure,
  • Choose the kind of application you need to evaluate,
  • Edit the application parameters (address of web pages and names of applications)
  • Choose an evaluation,

Press the “Add effectivity evaluation” button.

The added application will appear in the employee or department evaluated apps list.

Changing effectivity evaluations:

  • Chose an employee or a department in organization structure,
  • Find an application you need to evaluate
  • Change the application evaluation type.

Removing current effectivity evaluation:

  • Choose a department or an employee in organization structure,
  • Find an application you need to remove from evaluation,
  • Press the “Remove” button

Press “OK” in a pop-up window

Warning!

You may remove only individual categories.

Calendar

The “Calendar” tab allows the user to save and edit employees and departments calendars.

In the “Calendar” contains the information on working schedules and different day types.

The tab allows the user to:

  • Choose organization tree elements
  • Choose days in calendar
  • Edit working schedules and calendar day types.

Different day types

The calendar allows assigning the following day types:

  • Working day
  • Day off
  • Absence
  • Business trip
  • Vacation
  • Sick leave

A working day provides schedule and break time.

A day type assigned by a superior department is marked as an inherited. Individual day settings are displayed with no marking.

Default calendar settings are:

  • Working days: Monday to Friday 9am to 6pm,
  • Weekends: Saturday, Sunday.

Managing calendar

Changing working schedule:

  • Choose a department or an employee in the organization structure whose schedule needs to be corrected,
  • Choose working days to be changed in a calendar,
  • Press the “Set day type” button.

In a pop-up window correct the start and the end time of a working day, a break time if needed and press “Apply” button. Working schedule for the selected employee or department will change in the calendar.

Editing day type:

  • Choose a department or an employee in organization structure whose day type needs to be edited,
  • Choose days in the calendar to change their type,
  • Press the “Set day type” button.

In a pop-up window choose the desired day type and press the “Apply” button. Day type for the selected employee or department will change in the calendar.

Resetting individual settings:

  • Choose a department or an employee in organization structure whose settings need to be reset,
  • Choose days in a calendar to be reset,
  • Press the “Set day type” button.

In a pop-up window choose the day “Inherited from…” day type and press the “Apply” button. Individual settings for the selected employee or department will change in the calendar.

Warning!

Resetting settings with no parental body will lead to applying default settings.

Viewers coordination

The “Viewers coordination” tab allows the user to adjust the list of viewers, monitoring employees or departments.

The “Viewers coordination” tab contains the information on viewers list, their different organization tree elements monitoring settings.

The tab allows the user to:

  • Navigate through the organization tree,
  • Navigate through the viewers list,
  • Manage viewers monitoring settings.

Warning!

The first assigned viewer monitors the whole organization; all the following viewers monitor a default department.

Managing monitoring settings

Changing monitoring settings:

  • Choose the viewer whose department or employee monitoring settings need to be changed,
  • In a chart cell choose the needed monitoring setting.
  • Fill the form and get activation key by e-mail
  • The key is active for 30 days.
  • The rime limit of free resting is 7 days.
  • Use full functional of Kickidler for one week
  • After you can make online monitoring for 6 employees
Run the demo version of Kickidler
  • The demo version of Kickidler has full functionality but allows you to monitor only computers in the office of Kickidler
  • With the demo version you can not watch your employees. To do this install trial version of Kickidler. It allows you to monitor your own office within 14 days, and then watch for free for 6 employees with no time limits

To start using the demo version: