“Reports” section


«Reports» section is used for the analysis of work of organization in whole. You can switch to the section by clicking on the «Reports» button in control panel. Report settings adjustment is made in the menu of this section. When you first click «Reports» in the Viewer created 3 tabs with the report by time, efficiency, dynamics for the current day.

You can create tabs in the section by clicking the “+” button. You will need just to type a name of the tab while creating it. After any parameter change you need to click “Generate” button. Generated report can be uploaded as XLS.

There are three types of reports:

  • time report,
  • efficiency report,
  • dynamics report.

For any type of the report you need to select application category for the analysis:

  • by web pages,
  • by programs,
  • total (both web pages and programs).

You can choose time interval from the offered most common variants or select the custom one. When you select custom interval you are able to specify the date and exact time for data analysis.

Fixed period by default starts from 00:00 of period specified. For example, when you generate report for the current week on Wednesday, data for the report will be analyzed from 00:00 of Monday of the current week. You can switch to the next period and back with arrow switches. For example, when you choose “Week” period for the current week will be set by default, but with arrow left you can switch to the previous week if you need to.

By default, all the time of employees is used in a given period. If you want to apply only time by work schedules set the checkbox "Apply the work schedules" and click "Generate".

If the part of data was not retrieved while generating report, program will warn you.

For the complete data retrieval refresh the report when all the servers of your company will be online (i.e. flash on with green color in the main menu).

Time report

In this report the information about time when employees work in applications will be displayed.

By default, all the time of employees is used in a given period. If you want to apply only time by work schedules set the checkbox "Apply the work schedules" and click "Generate".

Separate report is generated for each application category.

Information in report is displayed as histogram. Every histogram is divided into two parts:

  • time of activity in application,
  • idle time in application.

Each of the parts is filled with corresponding color. Besides, for every histogram the total time of work in application is counted. This time is a sum of activity time and idle time.

Separate summary histogram is built for the entire organization. Histogram has a legend, where time in “HH:MM:SS” format is displayed and percentage of this value in relation to the total time is calculated. For the entire organization’s histogram 5 most used programs or web pages are indicated.

For the separate application histograms total time of work in the application and percentage of use are displayed to the right from histogram. Percentage of use is estimated as ratio of the total time of application work to the total time of work of selected department or employee in organization.

Histogram explanation:
1. by default to the right from the histogram is displayed:

  • total time of work in absolute terms,
  • percentage of application use, estimated as part of the selected department/employee time.

2. if you hover cursor over the part of the histogram with the activity time, at the right will be displayed:

  • time of application activity (color will match the activity time color on histogram),
  • percentage of activity, estimated as ratio of the activity time in application to the total time of work in the application.

3. if you hover cursor over the part of the histogram with the idle time at the right will be displayed:

  • idle time of application (color will match the idle time color on histogram),
  • percentage of the idle time, estimated as ratio of the idle time in application to the total time of work in the application.

The application list in time report can be sorted in two ways:

  • in alphabetical order,
  • by frequency of use.

Sorting by the frequency of use takes account of the total time of application work.

Efficiency report

 

By default, all the time of employees is used in a given period. If you want to apply only time by work schedules set the checkbox "Apply the work schedules" and click "Generate".

This type of report shows analysis of employees work time with account of efficiency grades set for applications. Report is generated in form of histograms. Histogram can include five segments:

  • unproductive - time of activity of the employees in applications, valued as non-efficient,
  • neutral - time of activity of the employees in applications, valued as neutral,
  • productive - time of activity of the employees in applications, valued as efficient,
  • uncategorized - time of activity of the employees in applications that does not have a user grade,
  • idle - time when user was not active in applications,

Segment presence and its size depend on corresponding time value. If the applications with grade “Unproductive” did not had activity time during specified period or in the specified department, segment “Unproductive” will not be appear on the histogram.

Histogram size is estimated proportionally to a total time displayed by this histogram. Maximal value among equal by report level is counted as one, histogram for that value will be built at whole screen width. Other histograms of that level will have less width proportionally to decrease in time of work.

Report histograms have step sorting by efficiency in the following manner:

  • in descending order by values of activity time of the unproductive applications,
  • in descending order by values of activity time of the neutral applications,
  • in descending order by values of activity time of the productive applications,
  • in descending order by values of activity time of the applications without grade.

Idle time has no effect at histogram sorting in the report.

Detailed efficiency report

If you need to get detailed report about employees work in separate applications, click the “Report detailes” button. Detailed report has two types of sorting: by efficiency, by idle time. Sorting by efficiency is similar to sorting by the time report mentioned before. Sorting by idle time means that application list will be sorted out by idle time in application, in descended order. By default report has sorting by efficiency. You can select sorting type with corresponding buttons.

View of the application history

While viewing activity explanation of the separate employee in time and efficiency reports, you can switch to the view of application history from the “Reports” section.

To switch to the history of the necessary application, click on the icon . Window for browse to application history will appear where you need to select view settings: period and step of history view.

Select settings and click "Confirm".

Dynamics report

This type of report shows dynamics of the employees work. Report is generated as dynamics plot and with detailization table below the plot.

To generate report, select item “Dynamics” in the control panel, type of the report (web pages, programs or both web pages and programs), report period and data grouping (the most convenient grouping for each of the selected periods is set by default). After selecting all of the necessary parameters click “Generate” button.

In the dynamics plot average data of employees activity is gathered in the following manner:

data about employees which were active during grouping period (grouping period is selected on the settings panel) is summarized and divided on the number of employees which were present at the work during that grouping period.

Note: if you have selected report period which belongs to several grouping periods (for example, period: 01/01/2014 - 01/05/2015, grouping: month), than grouping period will be averaged, i.e. activity data will be divided not only on number of employees present in the workplace, but also on number of grouping periods (for this example: for the January the data from Jan 2014 and Jan 2015 will be collected.)

Employee activity data on the plot and in the table are divided by efficiency categories:

  • unproductive - time of activity of the employees in applications, valued as non-efficient,
  • neutral - time of activity of the employees in applications, valued as neutral,
  • productive - time of activity of the employees in applications, valued as efficient,
  • uncategorized - time of activity of the employees in applications that does not have a user grade yet.

By default dynamics report is built for the entire company. If it is necessary you can select particular department or employee by clicking on it with left mouse button in organization structure located to the right from the dynamics plot. After that the report for selected department or employee will be generated.

After hovering cursor over the plot columns following pop-ups appear: 

  • about average time for every time interval – is displayed always,
  • about number of employees which were active at work, present at work and about total number of employees in company (department, subdivision) – is displayed only for the entire company or for the departments.
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